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RULES & REGULATIONS for Awards
The above document contains all the rules for our Department Awards. It will refer to the Report Forms therefore consider it a companion to all of the Report Forms. The most up to date version of the BOOK RULES (listed below) are in the above comprehensive document. ALL DEPARTMENT COMMITTEE CHAIRPERSONS should review this guide to confirm timelines and judging coordination.
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2024-2025 UNIT FORMS
REQUIRED UNIT FORMS
(due to Department)
The below forms are required for a unit to be considered in good standing with the Department of Georgia.
Is the form you are looking for not up to date?
Send a note to Department@ALAGeorgia.com and ask for an updated form.
or
Do you have a question about a report form? Send an email to the committee chair listed on the form.
ANNUAL COMMITTEE REPORT FORMS
TOP PRIORITY - IMPACT REPORTS Forms are to the right.
DUE DATES: Send to the Department Chair on or before May 1. Copy to your District Chair or President by May 1 or the Date the District sets. If you don't know the date for your district, ASK!
President 24-25 UNIT MERIT Award
President 24-25 DISTRICT MERIT Award
VETERANS AFFAIRS & REHABILITATION
VA&R BE THE ONE REPORT - There is no form for this, submit a report to the VA&R Chair as outlined in the Rules document found above.
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SCHOLARSHIPS & OTHER AWARDS
Georgia Past Department President Scholarship
Georgia Past President Parley Nursing Scholarship
Past President Parley Service Awards Trophies

AUXILIARY EMERGENCY FUND
Go to the ALA AEF site - click here.
This site has the most up to date forms and information.
https://www.legion-aux.org/aef
AEF - Emergency Assistance Grants Members helping members – that’s the American Legion Auxiliary’s mission of Service Not Self in action. Hard times can fall upon us at any moment. That’s when the American Legion Auxiliary is committed to help. AEF is a national grant assistance program that provides financial assistance to eligible members of the American Legion Auxiliary who have endured a significant financial setback as the result of an act of nature or other personal crisis. Established in 1969, the AEF was created with a bequest from the estate of Auxiliary member Helen Colby Small of Burlington, Wisconsin. Five decades later, the AEF is still helping fellow Auxiliary members get back on their feet. To carry on the AEF for members in need of assistance, we need your generous support. You can donate to the AEF by clicking here.
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COMPLIANCE INFORMATION
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MEMBERSHIP FORMS
Frequently Used Forms - Membership Chairs
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IMPACT FORMS 24-25
FOR THE PERIOD MAY 1, 2024 - APRIL 30, 2025
Members should submit their reports to their Unit President by the due date set by the Unit President. Unit Presidents must submit the Unit Impact Report Form District Presidents by May 1 so that the District President can compile District Impact (all units added together) and submit to the Department Secretary by May 15.
The Department Secretary must compile the annual Department Impact report and submit to National before July 1. Learn more here.
Why report these numbers? Every hour, every dollar ALA members invest in our mission of helping veterans adds up. It not only gives each member a sense of pride in belonging to the organization, but it allows us to demonstrate our effectiveness to the world. Each small sum of numbers gets added into the collective numbers that are called Impact Numbers. These numbers proclaim our impact and help make membership in the ALA meaningful. These numbers are also reported to The American Legion, which includes them in its annual report to Congress. To make this process easier for you, it has been simplified and the form has been condensed to include only essential information. If you aren’t sure, giving an estimate is better than not reporting at all.
Other Unit Forms
Unit President Quarterly & Annual Report There is no form for this - all Unit Presidents are required to submit quarterly and annual reports to the District President by the dates defined by the District President.
REQUIRED DISTRICT FORMS | REPORTS
(Due to Department)
District Impact Report Due May 15 to Department President
District President Quarterly & Annual Report There is no form for this - all District Presidents are required to submit quarterly and annual reports to the Department President by the dates defined by the Department President. Reports due:
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August 15 for the period May 1 - July 31
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November 15 for the period August 1 - October 31
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February 15 for the period November 1 - January 31
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May 5 for the period February 1 - April 30
STARTING A NEW UNIT (or Re-establishing a Unit)
RESOLUTIONS
What is a Resolution? In Robert’s Rules of Order, a RESOLUTION is a special type of MOTION. Resolutions present more complex questions or are used when formality is necessary or desired. It is a written statement Generally, a motion does not include reasons for adopting the motion – the person making the motion is generally allowed to speak first when the debate opens and has a moment to share the rationale. Resolutions on the other hand are generally written, submitted in advance and may but do not have to include a preamble which would include the reasons or background for desired outcome. Preamble sentences begin with “Whereas” and the last sentence is the “Resolving Clause” or motion. Remember that the resolving clause is voted on first and may be amended and those amendments approved. If that is the case, then consideration of the adopted amended motion must look at if the preamble or “whereas” clauses must also change.
What are the ALA Department of Georgia Rules on Resolutions? See the Constitution, ARTICLE VII - RESOLUTIONS Section 1. All resolutions presented to the Department Convention for action must be submitted to the Resolutions Committee three weeks prior to the Convention. Section 2. Four (4) copies of all resolutions shall be required, and these must bear the signature of at least three (3) members of the Auxiliary who are in good standing in their Units. Resolutions from Committees may be submitted electronically and signed electronically by the Committee Chairperson. Section 3. Resolutions concerning business deemed by the President, First Vice President and Resolutions Committee Chairperson as being of an emergency nature may be presented to the Department Convention for action without prior notice. (The Department President, First Vice President and the Resolutions Committee Chairperson shall determine, by vote, whether an emergency exists as regards an uncirculated Resolution.) Section 4. All resolutions presented to the Department Convention must be read twice, with at least twelve (12) hours elapsing between readings. Section 5. All resolutions presented to the Department Convention relative to the expenditure of money shall be previously submitted to the finance Committee of the Department for review and opinion purposes. (This will not preclude the Resolution from being presented to the Department Convention).